A business does a lot of things in a day. So its employees. Right from routine office work to occasional project related stuff, employees manage too many things in their work timings. This is all one point.
But we never know how many hours we are working and on what we are working. The reason I am saying this is because when we know the number of works we are working or wasting then we can efficiently manage our time and easily achieve our goals.
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Once I read somewhere, “The first step toward change is awareness.” Learning how much time you are spending on each of your tasks will enhance your work productivity and efficiency. Calculating activities like how much time you spent on working at your office will add up quickly. The best way to do this is to track your time.
What is Time Tracking Software and How to Measure it?
Measuring time isn’t a rocket science. All you will have to do is to get your hands on the right time tracking software that exactly calculates every single hours that is being spent on each task. If you have a company that often depends on staff working efficiency then this tracking software not only will help you in enhancing your work productivity but also give the motivation to finish the assigned task in or on time.
The time tracker software will show a deep effect on your overall productivity of your work. It maintains well-performing employees motivated so that their performance will get seen and rightfully paid. In addition, it holds stragglers in check or brings concerns to the management knowledge in a timely mode. For example, one of the group member struggling with a particular task. If self-employed, you can introduce the training and professionalism in yourself to evolve into a developed business.
Now, let’s discuss a few benefits of time tracking software that will turn all inefficient time into productive and will save your costs.
Improved Work Management
For any any business, it will have some moving parts and many difficult duties that managers and employees have to perform whether it is on a daily, weekly, or monthly basis. In such situations, time tracking software will help you in making jobs and project management remarkable efforts.
This is so true in cases when businesses have a limited number of employees who usually will be working on various distinctive projects. Tracking every single employee’s working time and the time they generally spend on each of the tasks and knowing whichever of the responsibilities is the essential will make it easier for them to manage all of their activities.
Optimized Payroll Processing
Some tracking systems on the market nowadays allow the employees do more than just tracking their time such as creating timesheets, later which the managers or management can utilize it for payroll processing. Additionally features like this will be very useful in ensuring that the employees will surely get their salary on time for the projects they assigned for.
As some companies have employees who don’t have any particular work timings, then this tracking software can make your task simpler and often a part of the guesswork, out of payroll. This is extremely helpful for companies with smaller management and a bounded number of employees.
Let You Focus
Managers managing your employees in every step of their project dealing or activity is fine but beyond some extent that will not work as it can make your employees feel insecure. Your staff knows how much time they have and everything is being tracked by a software which means there are fewer chances for them to have you had fooled around. They will concentrate more and find ways to complete their tasks on time.
By calculating the approximate completion time of the project, they can allow their managers or management to understand that the particular project might not be completed on time as expected. This way both management and employees can work together.
Self Learning Impact
Everyone thinks that they are spending enough time or time that is required but that perception can be broken when they actually track their time they spent on all their of activities and I am pretty sure that they even will be surprised at how much time they are spending on tasks that are less important.
A tracking software gives powerful insights that will be useful for your staff in deciding what tasks are crucial and what are not. This can provide you enough insights that can reveal various ways in increasing your work productivity.
Proven by Various Businesses in Different Industries
There are many businesses who really got benefitted and improved work productivity after implementing time tracking software. However one such true case is Fisher Vista. It is a marketing and media relations agency that truly benefited from the tracking software that resulted in improved time management, a decent reduction in unwanted and unnecessary costs and many others.
The company vice president, Adriana Saldana said, “The software gave me a whopping 85% improvement in workforce productivity with priceless time back.the time that is worth spent on billable assignments.” She also added, “After implementing the tracking system, it instantly gave some peace, knowing that my billing would be accurate, employees were completely productive and now I can fully focus on my business.”
It is important for business owners to not to implement and try on small samples. For any such statistics, it is recommended to try that for at least 4-8 weeks in order to know the estimate time spent on activities. It is quite normal for any company who will encounter a scenarios where employees will be performing differently in every day because of heavy work duties.
Not every employee is same. Some employees have the ability to quickly adapt to the new changes in the system while a few take some time to adjust and understand how it works but eventually everyone will adhere to the management rules.