Ever thought about starting a club or organization at your school or college? If you have, you probably were asked to write a constitution for your upcoming club to be approved by the University before your club can be approved. You are probably wondering if some guru out there could just tell you how to write a constitution for a club. Well, writing a constitution can be pretty challenging, especially if it is your first time writing one. Some schools offer help with the writing of the constitution while some don’t.
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Don’t worry, I also had to write a few constitutions for clubs I started. So, I have decided to share with you a constitution from from a club from my own school which will help you figure out how to write a constitution for a club or organization. The constitution below is for a Korean Cultural Club at the University of Memphis in Memphis, Tennessee. While the University of Memphis provides some guidance on how to write a constitution for a club, it does not provide in-depth help. So, for those of you out there who are entrepreneurial and thinking about being an entrepreneur in the future, this is some good stuff right here. Knowing how to write good documents is pretty important for entrepreneurs and those are are looking to start their own clubs and organizations. So, continue reading and follow this model for your own club or organization.
The name of this club will be Korean Culture club; the nickname that it will also go by is Hangugeo club.
Our main objective is to promote Korean culture at the University of Memphis. Our purpose is to help people develop a connection to Korea’s history and Modern day society. We want to encourage students with their interest, who want to study abroad to Korea. As well as, help Korean foreign exchange students feel more comfortable on our campus. Our goals are to help people get a better grasp of Korea as a whole and also build relationships with others of similar interest.
Have Privileges of study abroad meetings and organize a meeting with executive board, in the event that they were absent from a previous meeting.
Receive Expectations to participate in bake sales and community service
Use organization to promote or recruit people for events.
75% of the active members of the organization will be current students at the University of Memphis.
Have the privilege of organizing off campus events
Receive Expectations of reminding fellow members of meeting dates, events and promoting Korean culture in the community
Each member must come in with a positive attitude, willingness participation, and actual interest in the culture
Interest in the culture and have to be at the meetings/events
Membership dues and procedures:
Membership: $10, due date: third/fourth week of the meeting
Procedures: at the end of each meeting or member can contact treasure via email
President: Commitments are to plan events within the organization, collaborating with other organizations, and finding a location to hold meetings and events. Office service length would be one hour every Friday. Tenure begins in the fall and ends at the end of spring.
Vice President: Commitments are to assist the president and update members on events and changes within the organization. Office service length would be one hour every Friday. Tenure begins in the fall and ends at the end of spring.
Treasurer: Commitments are to keep up with all club related funds and to keep record of members who are paying their dues. Office service length would be one hour every Friday. Tenure begins in the fall and ends at the end of spring.
Advisor: Commitments are to make sure that the organization is upholding the constitution and to approve of all club related activities. Office service length would be about thirty minutes once a week. Tenure begins in the fall and ends at the end of spring.
Methods of selecting an officer will be by a simple quiz on their Korean knowledge and a brief self-description explaining why they are best suited for that position.
Vacancies will be filled by voting amongst the members, however, officers will make the final decisions.
Meetings are to be held once a week on Fridays at four pm. If a special meeting is to be held members will be emailed by the vice president in at least two days in advance. Required notice of meetings will ensure topics on specific elements of Korean culture such as pop culture. Quorum is at least five members, order of business will be clubs related news such as updates on events, what’s coming up, and dues, disposition of minutes will be an hour.
The executive board will be seen as leaders and are available if any members have concerns or questions that were not addressed in the meeting.
Committees will be created based upon the events taking place and they will be formed using the members best suited for the task. The responsibilities will be given to the appointed head of each committee and they will report back to the executive board. Each committee will be dissolved once they are no longer needed.
The financial plans/expectations of the organization are to use the funds for events and to also collect dues in cause of extra need for the organization. The funds and dues will be monitored by the treasurer.
If for any reason the organization is to be dissolved funds will be given to The University of Memphis Library to purchase books related to the Korean culture.
Advanced notifications will be through email, group me and Facebook. Number of readings will be once a month. The required votes for adoption will be at least six members.